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Rotating positions move one route down the list each period, so everyone has had every route after one full cycle. On a day the route’s owner is not scheduled, it goes to whoever is working with the fewest routes that day, and among them the fewest routes that week. Thin days are settled first, so the techs who carry Sunday and Monday do not also pick up the midweek extras, and the weekly split comes out even.
The shift start is where the clock begins for the first task of the day; a task checked off sooner than its minimum minutes after the previous one shows as “fast” to the supervisor.
Positions stay; names change. Pick the account each person signs in with so their checkboxes are theirs. When someone leaves, mark the position vacant and its route goes back into the rotation. A “Fixed route” stays with its position; on that person’s days off it is either skipped or handed to a tech, your choice per position. “Cover only” positions never get a route but can be picked to cover one.
A route is one person’s morning. One task per line. Add | 30 after a task for its minimum minutes, and put sub-checks on the lines below it starting with - . Order sets the rotation and which routes get handed out first on a thin day.
What goes out each night. Leave a night blank for nothing.
Shows at the top of the Today tab, on the cards, and in the copied text on the days you pick. Keep it short: what must get done before 9, and what moves to the next full day.